Built from each provider's own pricing and security pages
Compare virtual data room providers for M&A
Six of the eleven providers here publish a price on their own website. Five will not tell you until you have spoken to a salesperson, including the two best known in M&A. Not one of them publishes a per-page rate, the model this market is most often accused of. Every cell below records what the provider stated on its own page on 15 August 2026, with the page it came from.
6 of 11
providers in this table that publish a price on their own site; five quote only
$250
a month on a 12-month plan, SecureDocs, the lowest published flat fee with unlimited users and documents
£399
a month billed annually for Virtual Vaults Basic, the lowest published sterling figure, with unlimited data storage stated
| Option | provider's own page, 15 Aug 2026 | |||||
|---|---|---|---|---|---|---|
| SecureDocs A short deal on a flat fee, with nothing to count | Flat fee, no per-user or per-page charge. Volume packages for multiple simultaneous deals are quoted | $400 a month on a 3-month plan billed quarterly, or $250 a month on a 12-month plan billed annually | "Flat-fee pricing starts at $250/month and includes unlimited users, unlimited documents, and 24/7 support." No storage cap stated | Granular user permissions, watermarking, customisable NDAs and an exportable activity log. Watermarks can be disabled per role by an administrator | Audit trail reporting with activity alerts, dashboards and Q&A. Audit logs can be scheduled to send daily | States a successful SOC 2 Type 2 audit. Notes that its AWS data centres, in the United States, Ireland and Germany, are ISO 27001 certified, which is AWS's certification rather than its own |
| Onehub Data Room Edition A team that already wants file sharing, with a data room mode on top | Per user, on top of a plan fee. Cheaper plans exist but only the Data Room Edition carries the data room features | Data Room Edition $375 a month, or $300 a month billed annually. Enterprise Edition is a custom quote priced by usage | Includes 5 paid users, then $25 per additional user, or $20 billed annually. 1,000 total users, 200 workspaces, unlimited cloud storage | Document watermarks, non-disclosure agreements, stealth mode, automatic indexing, and a role-based permission system. Password-protected links and enforced two-factor authentication | Full audit trails, workspace exports and full text search. No Q&A module is named on the pricing page | None named on the pricing page, which describes "Enterprise-Grade Security" without naming a standard |
| CapLinked A published entry price with DRM included rather than upsold | Flat monthly fee per plan, with unlimited guest users. Enterprise is a starting price plus a custom quote | Team $399 a month, with a 14-day free trial and no long-term contract required. Enterprise from $500 a month or $5,000 a year, with a custom quote available | Team includes 5GB of storage and unlimited guest users. Enterprise is described as flexible storage with no maximum | Custom dynamic watermarks, FileProtect digital rights management, permission-based access control, view-only access, PDF redaction, IP whitelisting and access expiry by time | Activity tracker and audit trail, EZ Q&A with question routing and reusable FAQs, report building and export to CSV or Excel | States SOC 2 / SSAE 18 Type II, 256-bit encryption at rest and in transit, and AWS data centres |
| Virtual Vaults Sterling pricing with unlimited storage and capped sell-side seats | Tiered by sell-side user count and service level, with a duration discount. Prices published in both euros and pounds | Basic £665 a month billed monthly, falling to £465 billed semi-annually and £399 billed annually. Standard £806 to £483. Advanced £1,338 to £802. Enterprise is price on request. Archive add-ons are £199 per USB drive and £50 per cloud archive recipient | Unlimited data storage on every plan, subject to a fair use policy, and unlimited buy-side users. Sell-side users are capped at 3 on Basic, 7 on Standard, 15 on Advanced and unlimited on Enterprise | Permissions to document level, buyer groups and roles, clean team and non-clean team separation, user labels and a secure document viewer. Watermarking is not named on the pricing page | Full audit trail, smart notifications, personal reports, and graphic insights above Basic. Q&A on all tiers, with threads, freeze, duplicate detection, and an approval flow on the higher tiers | States ISO 27001:2022 certified and GDPR compliant, with a choice of storage location and encrypted redundant storage |
| Admincontrol A UK-priced deal with a cheap preparation phase before the room opens | Two published subscriptions in pounds, monthly, with storage overage charged per megabyte. Custom packages and other currencies are quoted | Preparation portal £250 a month. Virtual data room from £685 a month. Storage overage on the data room is £0.90 per MB. Monthly payment terms, 30 days' notice to cancel, invoiced by email | Preparation portal: unlimited sell-side users and no limit on storage. Virtual data room: 500MB storage included, unlimited sell-side and buy-side users | Granular permission settings on both subscriptions, with redaction included | Audit trail and Q&A management on the virtual data room subscription. Data exports are charged at £250 for the first and £100 per additional export | States ISO 27001 and SOC 2 Type II, GDPR compliance, Cyber Essentials Plus and G-Cloud 14 |
| Drooms Preparing a deal for nothing before committing to a paid tier | One subscription covering multiple data rooms, tiered by storage and user licences, sold monthly or annually with a stated 10 per cent annual saving | Starter is published as €0 a month. The Professional and Business tiers are priced by an on-page calculator that loads in the browser, so the page itself carries no fixed figure for them, and Enterprise is contact sales | Starter: 150 MB and 2 user licences, 3 data room projects. Professional steps run from 500 MB and 2 licences up to 10 GB and 20 licences; Business from 2 GB and 20 licences up to 10 GB and 100 licences, both with unlimited projects | Controlled access and permissions on Starter; advanced permissions, access control and governance on Business, with permissions down to document level | Q&A on the paid tiers, with approval levels on Business, and a read-only cloud archive that preserves documents and audit trails in their final state | States ISO 27001 and ISO 27018, TUV certified, GDPR compliant, and hosting described as made in Germany |
| Firmex One deal at a time, or a subscription if you do several a year | Two shapes, both quoted: a single-project data room on a one-time fee, or an annual subscription for unlimited projects. "Data requirements and project-length determine the price" on the first, and the amount of data over a year on the second | Not published. Both plans route to "Get a quote", under the heading "No compromises, no surprises" | Not published. The subscription is sold as unlimited projects with always-on access; the single-project room has fixed time frame access | Customisable document permissions, digital rights management disabling save, print, copy and share, document lock-down to a specific IP and computer, remote revocation, document expiry and redaction. Watermarking is not named on the security page | Dashboard and reporting showing when each user logged on, which files they accessed and how long they spent. Q&A is not described on the pricing or security pages | States SOC 2 Type 2 certification against the security, availability and confidentiality trust services criteria, audited annually, with annual third-party penetration testing and a HIPAA certificate offered |
| Ansarada Preparing a deal free and paying only when it goes live | A tailored quote from an on-page quote builder, keyed to data volume. Overage is charged at peak usage for the billing period and increases fees from the next billing period | Not published as a figure. The page loads a quote builder client-side. It does state the commercial shape: the data room is free to set up and prepare, and "you'll only need to make a payment once your data room goes live or 90 days after it was created, whichever comes first". Prices shown exclude GST, and upgrades or downgrades are only possible at the end of the contracted term | Not published. Plans are sized by data volume, shown in a data gauge, and separate internal (sell-side) from external (buy-side) users | States granular permissions, watermarking, expiry controls and secure viewer modes, with custom watermarks, download blocking and per-document expiry | Full audit trails capturing every action, with detailed reporting on access setup and user activity, plus a streamlined Q&A module | States ISO 27001 certified, and GDPR compliant, describing itself as ISO 27001 certified for over 10 years |
| DealRoom Buy-side teams pricing by deal count rather than seats | "Priced by deal volume": the subscription scales with the number of deals you run, on flat-rate plans with an annual commitment. Explicitly not per-page and not per-seat | Not published. Every plan routes to Contact Us, with volume discounts offered case by case | Unlimited users, described as every seat included, and unlimited data storage, with the page stating no surprise overage bills and no per-document charge | Granular permissions listed under the Data Room capability. Watermarking is not named on the pricing page | Collaborative Q&A under Due Diligence, with BI reporting and automated progress tracking on the wider platform | States SOC 2 compliance under the Data Room capability, and SOC 2 Type 2 compliance in the security copy on the same page |
| Ideals A single high-stakes deal with a dedicated service layer | Three plans, all quoted. Core and Premier are single project; Enterprise covers unlimited projects with storage split across active data rooms | Not published. Every plan carries a "Get price" button and a free trial offer. Premier states no billing until launch on sell-side M&A | Core: single project, five administrators, unlimited users, 0.5 to 2 GB of storage. Premier and Enterprise: unlimited administrators and users with tailored storage. Storage can be distributed between active data rooms | Dynamic customisable watermarks, advanced security settings on Premier, custom terms of access or NDA, and AI-powered redaction | Granular audit trail, standard Q&A management on Core, custom reports on request from Premier | Lists SOC 1/2/3, ISO 27001, GDPR, HIPAA and PCI DSS against all three plans, and describes certified data centres |
| Datasite Diligence Large, adviser-led M&A where the process matters more than the price | Quoted per transaction. The page states: "Datasite pricing is customized for every transaction. Because each deal is unique, we tailor project quotes to match the specific scope, requirements, and timeline of your project" | Not published, and Datasite has no pricing page. The product page routes to "Request a quote" | Not published. The page states every project comes with proactive assistance at no extra cost, available 24/7 in more than 20 languages | Staged disclosure logic with permissions applied per buyer, and permission-aware AI that scopes every response to each buyer's access level. Watermarking is not named on this page | Describes a defensible audit trail, Q&A drafting and management, and buyer engagement tracking | States ISO/IEC 42001 certification for AI governance, and describes itself as the first data room provider to achieve it. ISO 27001 and SOC 2 are not stated on this page |
How we chose, ordered and checked these
Every provider here is sold for M&A due diligence and was included only because we could open and read its own pricing or product page on 15 August 2026 with an ordinary browser request. Each row's source link is the page that carried the most load: the pricing page where one exists, otherwise the product or security page that describes what you get. Where a fact came from a second page on the same provider's site, the cell says so.
The order is by how much a buyer can verify before giving anyone their phone number. Providers that publish a price come first, then providers that publish none. Within the published group the rows run in ascending order of the lowest monthly figure each provider publishes, in that provider's own currency. We have not converted currencies and you should not read the order across currencies as a cost ranking: $399 and £399 are different numbers. Because the order is the argument, no default sort is applied to the table.
Price on application is an honest answer, and how many providers give it is the finding. Five of eleven publish nothing: Firmex, Ansarada, DealRoom, Ideals and Datasite. Datasite is the most direct about why, stating that "Datasite pricing is customized for every transaction. Because each deal is unique, we tailor project quotes to match the specific scope, requirements, and timeline of your project." Ansarada does publish a quote builder, but it loads in the browser after the page and shows no figure in the page itself, so we have recorded it as unpublished rather than guessing at what it returns. Drooms sits in the published group on the strength of a free Starter tier we could read in full; its paid tiers are priced by an on-page calculator that also loads client-side, and we have not published a figure from it.
Per-page pricing deserves a note because it is what this market is best known for. Not one provider in this table publishes a per-page rate. DealRoom is the only one that mentions the model at all, and only to say it does not use it: "we don't charge per-page or per-seat because we believe in pricing that reflects real value, not extra fees." That does not mean per-page pricing has disappeared from quotes; it means nobody here prints one, so you have to ask.
What was left out and why. Intralinks is a major provider in this market and its website refused our checks entirely on 15 August 2026, returning 403 at its own root, so we could not read a current price or feature list and have left it out. Digify's pricing page loads its content from a client-side application and returned nothing readable, so it is out for the same reason. Imprima's pricing page is a contact form with no product detail on it, so there was nothing to compare. None of those three absences is a judgement on the product.
What this table does not tell you. It carries no scores, ratings, review counts or test results, because we have not run a live deal in these rooms. It cannot tell you what a quote will come back at, and on the providers that publish nothing the price is negotiable in a way a published one is not. It records certifications as each provider states them, which is not the same as us verifying a certificate. And it says nothing about the thing that decides most deals: whether your counterparties' advisers can navigate the room at eleven at night. We take no commission from any provider on this page and carry no paid placements.
- SecureDocs securedocs.com pricing
- Onehub Data Room Edition onehub.com pricing
- CapLinked caplinked.com pricing
- Virtual Vaults virtualvaults.com pricing
- Admincontrol admincontrol.com virtual data room pricing
- Drooms drooms.com pricing
- Firmex firmex.com pricing
- Ansarada ansarada.com pricing
- DealRoom dealroom.net pricing
- Ideals idealsvdr.com virtual data room pricing
- Datasite Diligence datasite.com Diligence
Data Room Picker is an independent site operated by Ellul Solutions Ltd. It is not affiliated with, endorsed by or connected to any provider named here, and nothing on it is legal, financial or corporate finance advice. We take no commission from any provider in this comparison and carry no paid placements. Certifications are recorded as each provider states them on its own website and have not been independently verified by us: ask for the certificate and its scope. Prices and features change without notice, currencies are reproduced as published and are not converted, and every cell carries the page and the date it came from.
What virtual data room providers publish about price
Last updated
Virtual data room pricing has a reputation for being unpublished, and the reputation is half deserved. This table records, provider by provider, whether a figure exists on the site at all, what unit it is charged in, and what the lowest published entry figure was on the day we looked.
Each row was read on the provider's own website on 15 August 2026 using an ordinary browser request, from the page named in the last column. Where a provider publishes no figure we record that rather than estimating one. Currencies are reproduced as published and are not converted: the entry figures are in US dollars, pounds and euros and are not comparable across rows. Prices exclude sales taxes unless the provider states otherwise, and none of the figures here is a quote you can rely on. Nothing in this table is a rating.
| Provider | Pricing unit | Lowest published entry figure | Page we read |
|---|---|---|---|
| SecureDocs | Flat monthly fee, unlimited users and documents | $250 a month on a 12-month plan; $400 a month on a 3-month plan | securedocs.com/pricing |
| Onehub Data Room Edition | Monthly plan plus per additional user | $300 a month billed annually, including 5 users; $375 monthly | onehub.com/pricing |
| CapLinked | Flat monthly fee per plan | $399 a month on Team; Enterprise from $500 a month or $5,000 a year | caplinked.com/pricing |
| Virtual Vaults | Tier by sell-side seats, discounted by duration | £399 a month on Basic billed annually; £665 billed monthly | virtualvaults.com/pricing |
| Admincontrol | Monthly subscription plus storage overage per MB | £250 a month for the preparation portal; data room from £685 a month | admincontrol.com/virtual-data-room-pricing |
| Drooms | One subscription, tiered by storage and user licences | €0 a month on Starter, 150 MB and 2 licences; paid tiers priced by an on-page calculator | drooms.com/en/pricing |
| Firmex | Single project one-time fee, or annual subscription | Not published. Both routes ask for a quote | firmex.com/pricing |
| Ansarada | Tailored quote keyed to data volume | Not published. Free until the room goes live, or 90 days after creation | ansarada.com/pricing |
| DealRoom | Priced by deal volume, flat rate, annual commitment | Not published. States it does not charge per page or per seat | dealroom.net/pricing |
| Ideals | Per project on Core and Premier, unlimited projects on Enterprise | Not published. Every plan shows a Get price button | idealsvdr.com/virtual-data-room-pricing |
| Datasite Diligence | Quoted per transaction | Not published. "Datasite pricing is customized for every transaction" | datasite.com/en/products/diligence |
- Of eleven virtual data room providers checked on 15 August 2026, six publish a price on their own website and five publish none.
- Not one of the eleven publishes a per-page rate. DealRoom is the only provider that mentions the model, stating that it does not charge per page or per seat.
- The lowest published flat fee is SecureDocs at $250 a month on a 12-month plan, which the provider states includes unlimited users, unlimited documents and 24/7 support.
- The lowest published sterling figure is Virtual Vaults Basic at £399 a month billed annually, rising to £665 a month if billed monthly, with unlimited data storage stated on every plan subject to fair use.
- Admincontrol is the only provider here that publishes a storage overage rate, at £0.90 per MB above the 500MB included in its data room subscription.
- Two providers publish a way to start at no cost: Drooms with a €0 Starter tier of 150 MB and 2 user licences, and Ansarada, which states the room is free until it goes live or 90 days after creation, whichever comes first.
- ISO 27001 is the most commonly stated certification, named by Virtual Vaults, Admincontrol, Drooms, Ansarada and Ideals; SOC 2 is stated by SecureDocs, CapLinked, Admincontrol, Firmex, DealRoom and Ideals.
Cite this page
“What virtual data room providers publish about price”, Data Room Picker, https://dataroompicker.com/ (updated 2026-08-15). Each row was read on the provider's own website on 15 August 2026 using an ordinary browser request, from the page named in the last column. Where a provider publishes no figure we record that rather than estimating one. Currencies are reproduced as published and are not converted: the entry figures are in US dollars, pounds and euros and are not comparable across rows. Prices exclude sales taxes unless the provider states otherwise, and none of the figures here is a quote you can rely on. Nothing in this table is a rating.
Shortlisting a data room?
Tell us the shape of the deal and we'll introduce you to data room providers who will quote against it, so you can compare the numbers nobody publishes.
Guides
The longer answers, with sources.
- Virtual data room pricing: what providers publish
Published virtual data room prices from six providers, why five quote instead, the three pricing models in this market, and what to ask before you sign.
- Choosing a virtual data room for an M&A deal
What actually matters when picking a data room for a sale or acquisition: user limits by side, Q&A, preparation phase, deal length and what happens at close.
- Data room security: permissions, watermarking, certifications
What granular permissions and dynamic watermarking actually do, which providers state ISO 27001 or SOC 2, and how to read a certification claim properly.
- M&A data room checklist: what goes in, and in what order
A practical structure for an M&A data room, what to stage rather than disclose at once, and how permissions and Q&A should map onto the folder tree.
Questions, answered directly
Which virtual data room providers publish a price?
Of eleven checked on 15 August 2026, six: SecureDocs from $250 a month, Onehub Data Room Edition from $300 a month billed annually, CapLinked from $399 a month, Virtual Vaults from £399 a month billed annually, Admincontrol from £250 a month for its preparation portal and £685 for the data room, and Drooms with a €0 Starter tier. Firmex, Ansarada, DealRoom, Ideals and Datasite publish no figure.
Is per-page pricing still used for data rooms?
Not on any of the eleven websites we read. DealRoom is the only provider that mentions the model, and only to state that it does not charge per page or per seat. Per-page pricing can still appear in a quote, so ask what the billing unit is before accepting one.
How much does a virtual data room cost for a small deal?
The lowest published flat fee we found was SecureDocs at $250 a month on a 12-month plan, stated to include unlimited users and documents; its 3-month plan is $400 a month. In sterling, Admincontrol publishes a preparation portal at £250 a month and a data room from £685 a month, and Virtual Vaults publishes its Basic tier at £399 a month billed annually or £665 billed monthly. All figures read on the providers' own pages on 15 August 2026.
Do buy-side users cost extra?
It varies and it is worth asking first. Virtual Vaults states unlimited buy-side users on every plan and caps sell-side users instead. Admincontrol states unlimited sell-side and buy-side users. CapLinked states unlimited guest users. Onehub charges $25 per additional user, or $20 billed annually, above the five included in the Data Room Edition.
Which data rooms have a Q&A module?
Q&A is described by CapLinked, Virtual Vaults, Drooms, Ideals, Ansarada, DealRoom, Datasite, SecureDocs and Admincontrol on the pages we read. Onehub's pricing page and Firmex's pricing and security pages do not name a Q&A module. Depth varies considerably: approval flows, duplicate detection and question routing are not universal.
Can I get a data room free?
Two providers publish a way to start at no cost. Drooms publishes a Starter tier at €0 a month with 150 MB, two user licences and three data room projects. Ansarada states that the room is free to set up and prepare and that payment starts only when it goes live or 90 days after creation, whichever comes first. CapLinked and Ideals both offer free trials.
Why are Intralinks and Digify not in this comparison?
Intralinks refused our automated checks entirely on 15 August 2026, returning a 403 at its own root, so we could not read a current price or feature list from the source. Digify's pricing page loads its content from a client-side application and returned nothing readable. We do not publish a row we cannot source. Neither absence is a judgement on the product.
Start from what providers actually publish
Eleven providers, six criteria, every cell traceable to the page it came from and the date we read it.