Virtual data room pricing: VDR Pricing Index

For flat-monthly, the median published figure in the VDR Pricing Index is 375 USD across 7 figures from the sources' own pages (range 9.80 to 495 USD; 17 sources publish a figure), read 11 November 2026.

375 USD Median for flat-monthly middle half 160 to 474.5 USD
9.8 to 495 USD Range a 485.2 USD spread; quartiles 160 and 474.5
11 Published figures from 9 source pages, read 11 Nov 2026
17 of 41 Sources read that publish one 42% publish a figure at all
  1. CapLinked pricing550 USD
  2. SmartRoom On Demand (BMC Group)495 USD
  3. CapLinked pricing399 USD
  4. FirmRoom pricing395 USD
  5. Onehub pricing375 USD
  6. SecureDocs (Onit) pricing250 USD
  7. ShareVault pricing160 USD
  8. Diliforce (formerly ContractZen) pricing9.8 USD
Every published figure, highest first, flat-monthly only.median for flat-monthly 375 USD
Table view
RowValue
CapLinked pricing550 USD
SmartRoom On Demand (BMC Group)495 USD
CapLinked pricing399 USD
FirmRoom pricing395 USD
Onehub pricing375 USD
SecureDocs (Onit) pricing250 USD
ShareVault pricing160 USD
Diliforce (formerly ContractZen) pricing9.8 USD
  1. 110 to 100
  2. 1100 to 190
  3. 1190 to 280
  4. 280 to 370
  5. 3370 to 460
  6. 2460 to 550
Where the 8 flat-monthly figures fall, USD, in six equal bands from the lowest to the highest.
Bands
BucketValue
10 to 1001 figure
100 to 1901 figure
190 to 2801 figure
280 to 3700 figures
370 to 4603 figures
460 to 5502 figures
  1. FirmRoom pricing795 USD
Every published figure, highest first, flat only.
Table view
RowValue
FirmRoom pricing795 USD
  1. Ansarada pricing guide99 USD
Every published figure, highest first, per-GB only.
Table view
RowValue
Ansarada pricing guide99 USD

17 of the 41 named sources read in full publish a figure; 24 publish none, read 11 November 2026.

By meter

BreakdownMedianRangeSources
meter per-GB99 USD (one figure)one figure, no range1
meter flat-monthly375 USD9.8 to 495 USD7
meter flat-monthly401 EUR275 to 527 EUR2
meter per-user10 USD per user per month6 to 30 USD per user per month3
meter flat795 USD (one figure)one figure, no range1
meter per user52 USD per user per month (one figure)one figure, no range1

Every figure, with its source

One row per published figure: the figure as the source's own page publishes it, the page, and the day it was read. A figure that is not on a page we read is not on this one.

SourceFigureBreakdownRead
FirmRoom pricing795 USDflat2026-11-11
Admincontrol virtual data room prices685 GBP2026-11-11
CapLinked pricing550 USDflat-monthly2026-11-10
Virtual Vaults data room pricing527 EURflat-monthly2026-11-11
SmartRoom On Demand (BMC Group)495 USDflat-monthly2026-11-11
CapLinked pricing399 USDflat-monthly2026-11-10
FirmRoom pricing395 USDflat-monthly2026-11-11
Onehub pricing375 USDflat-monthly2026-11-11
FORDATA pricing275 EURflat-monthly2026-11-11
SecureDocs (Onit) pricing250 USDflat-monthly2026-11-11
ShareVault pricing160 USDflat-monthly2026-11-11
Digify pricing150 USD2026-11-10
Ansarada pricing guide99 USDper-GB2026-11-10
Papermark pricing99 EUR2026-11-10
Drooms pricing88 EUR2026-11-11
Peony pricing52 USD per user per monthper user2026-11-11
Peony pricing30 USD per user per monthper-user2026-11-11
Onehub pricing15 USD2026-11-11
Dropbox DocSend pricing10 USD per user per monthper-user2026-11-11
Diliforce (formerly ContractZen) pricing9.8 USDflat-monthly2026-11-11
Egnyte pricing6 USD per user per monthper-user2026-11-11
The sentence each figure was read from (21)

Read in full, publishes no figure

24 named sources were read in full on the dates shown and print no usable figure. They are counted, never filled in.

Methodology

Every row is a verbatim sentence read from the named source's own page through our fetch service on the date shown, hash-pinned to the stored read (the sha of the page's visible text; the raw page is mirrored to R2).

17 of the 41 named sources that could be read published a usable figure; 24 published none and are recorded as not published, never filled in; 2 could not be read (blocked, dead or unreachable) and count nowhere.

The headline figures (median, minimum, maximum, quartiles) are over ONE figure per source for each breakdown it prices, in USD (a source's median where its page yielded several accepted sentences for one breakdown), so a page that gives figures for several breakdowns gives one for each and N counts 11 figures, never sentences; 138 candidate sentence(s) were refused by a reviewer with the reason recorded.

The fuller derivation this dataset is chartered to grow into (not yet what the figures above are; they are each source's own published figure as read): Across every vendor whose own pricing page the box can open: the SHARE that publishes a price at all versus quote-gates it - the market's defining number and the one every incumbent guide asserts without a source; the median, minimum and maximum published entry price per month; the split by METER (flat monthly, per user, per page, per GB of storage, per project, per deal), which is what makes four published numbers incomparable and is why a normalised price-per-month-at-a-stated-room-size is ours to compute and nobody else's to quote; the cheapest published vendor per meter, per region and per use case; free tier and free-trial availability; term discount depth, since several vendors publish only the DISCOUNT (Virtual Vaults publishes -15/-30/-40% by term and no rate); and repriced-since the previous read, which is the release note.

138 candidate sentences on these pages were refused by a reviewer; each refusal and its reason is recorded in the review ledger.

Sources (43)
Cite or embed this figure

For flat-monthly, the median published figure in the VDR Pricing Index is 375 USD across 7 figures from the sources' own pages (range 9.80 to 495 USD; 17 sources publish a figure), read 11 November 2026.

17 of the 41 named sources read in full publish a figure; 24 publish none, read 11 November 2026.

VDR Pricing Index, meter per-GB: median 99 USD across 1 source, read 11 November 2026.

VDR Pricing Index, meter flat-monthly: median 375 USD across 7 sources, read 11 November 2026.

VDR Pricing Index, meter flat-monthly: median 401 EUR across 2 sources, read 11 November 2026.

VDR Pricing Index, meter per-user: median 10 USD per user per month across 3 sources, read 11 November 2026.

VDR Pricing Index, meter flat: median 795 USD across 1 source, read 11 November 2026.

VDR Pricing Index, meter per user: median 52 USD per user per month across 1 source, read 11 November 2026.

Cite as: "dataroompicker.com VDR Pricing Index", updated 2026-11-11, https://dataroompicker.com/datasets/vdr-pricing-index/.

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375 USD

median for flat-monthly, VDR Pricing Index, across 7 figures, read 11 November 2026

Source: dataroompicker.com VDR Pricing Index

Machine-readable: JSON, CSV, Markdown.

Download the CSV (21 rows, computed 2026-11-11)

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Questions this data answers

What does a virtual data room cost per month, per vendor, on which meter - and who publishes a price at all?

For flat-monthly, the median published figure in the VDR Pricing Index is 375 USD across 7 figures from the sources' own pages (range 9.80 to 495 USD; 17 sources publish a figure), read 11 November 2026.

What is the published figure for flat-monthly in the VDR Pricing Index?

For flat-monthly, the median published figure is $375 across 7 figures from the sources' own pages, from $9.80 to $495, read 11 Nov 2026.

Where do the figures in the VDR Pricing Index come from?

Every figure is quoted from its source's own page and dated (last read 11 Nov 2026). 41 named sources were read and 17 publish a figure; the 24 that publish none are recorded as not published, never estimated.

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