Guide
Virtual data room pricing: what providers publish
Updated
The reputation is that nobody publishes a price. The reality is that about half do, and the half that do not are mostly the ones you have heard of.
The prices we could actually read
| Provider and plan | Published price | What is included |
|---|---|---|
| SecureDocs, 12-month plan | $250 a month, billed annually | Unlimited users and documents, 24/7 support |
| SecureDocs, 3-month plan | $400 a month, billed quarterly | Same features, short-term project |
| Onehub, Data Room Edition | $300 a month billed annually, $375 monthly | 5 paid users, 1,000 total users, unlimited storage |
| CapLinked, Team | $399 a month | 5GB storage, unlimited guest users, no long-term contract |
| CapLinked, Enterprise | From $500 a month or $5,000 a year | Flexible storage with no maximum, custom quote |
| Virtual Vaults, Basic | £665 monthly, £399 billed annually | Unlimited storage, 3 sell-side users, unlimited buy-side |
| Virtual Vaults, Advanced | £1,338 monthly, £802 billed annually | 15 sell-side users, highest service level |
| Admincontrol, preparation portal | £250 a month | Unlimited sell-side users, no storage limit |
| Admincontrol, data room | From £685 a month | 500MB storage, £0.90 per MB overage, unlimited users |
| Drooms, Starter | €0 a month | 150 MB, 2 user licences, 3 data room projects |
Every figure was read on the provider's own pricing page on 15 August 2026 and is reproduced, not estimated. Currencies are as published and are not converted. Prices exclude sales taxes unless the provider says otherwise. Check the provider's page before you buy.
The three models, and the one nobody publishes
- Flat fee
- Per user
- Tiered by storage or seats
- Per page
Why five publish nothing
Datasite says why in plain words on its own product page: "Datasite pricing is customized for every transaction. Because each deal is unique, we tailor project quotes to match the specific scope, requirements, and timeline of your project." Firmex says the same thing structurally, that data requirements and project length determine the price on a single project, and annual data volume determines it on a subscription. Ansarada and Ideals both run quote builders. DealRoom prices by the number of deals you run in a year. In every case the variable is something the website cannot know.
Free until it matters
Two providers publish a way to start at nothing. Drooms publishes a Starter tier at €0 a month with 150 MB, two user licences and three data room projects. Ansarada states that the room is free to set up and prepare and that "you'll only need to make a payment once your data room goes live or 90 days after it was created, whichever comes first", where going live means launching the deal, inviting guest users or making the project visible externally. For a sell-side process with a long preparation phase, that shape is worth more than a slightly lower monthly rate.
What to ask before you sign
- What is the unit: flat, per user, per gigabyte, per page, or per deal?
- Which side of the deal do user limits apply to, and are buy-side or guest users free?
- What is the overage rate, how is peak usage measured, and when does the higher fee start?
- What happens if the deal overruns the term: is there an extension fee, or does the room stay open?
- What does the archive cost, in what format, and is a comfort letter included?
- Can I downgrade mid-term, or only at renewal?
Two of those questions come straight from published terms. Ansarada states that upgrades and downgrades are only possible at the end of the contracted term, and that overage is captured at peak usage for the period, so reducing the data afterwards does not reduce the invoice. Admincontrol publishes an export charge of £250 for the first export and £100 for each additional one. Those are the sort of line items that do not appear in a headline.